Client

News, Updates, and Changes to Law

Overtime Pay required in 2015

The Department of Labor has issued final rules with respect to  overtime for personal care attendants providing services in the home.  As a general rule, both home care agencies and individuals who hired attendants to provide personal care services are exempt from paying overtime if these services fall into the “companion care” category.  Effective January 1, these providers will now have to be paid overtime. 

 

The Department of Labor is holding webinars which any employer may attend.  The first of these will be held November 14 from 3:00 to 4:30 p.m.  To register, go to: Registration Link:  http://www.dol.gov/whd/homecare/webinar.htm

 

If you have any employees working more than 40 hours per week, please contact your Service Advisor to adjust your budget.  As a general rule, this will mean cutting your employee’s per hour pay to cover the overtime.

Replacement W-2s

Ø  If you have not received your W2 for the 2012 tax year, call Iris at ext. 1642.  Clearly state your name; your Social Security Number, the mailing address on record and your phone number.  We will resend your W2 within 3 business days to the address on record.

 

Ø  If you have not received your W2 for the 2012 tax year because you were unable to update your address prior to January 15, 2013; please provide the following  information:

  

v  You may fax or e-mail a written document stating your name, the client’s name, your new address and your phone number, this document must be signed and dated in order for us to update your record.

v  Please fax all address changes to 1.877 726-5896

v  Please E-mail all address changes to igonzalez@cdsintexas.com

v  Replacement W2’s due to address changes will be mailed within 5 business days.

 

The answer is 99.6%

The answer is 99.6%  The question?  What did CDS in Texas score on its Contract and Fiscal Monitoring by the Department of Aging and Disability Services.  

 

What does a monitoring survey team do?  They randomly select 30 charts from all our contracts and review every piece of paper in the chart from the documentatoin of orientation to the Texas New Hire Reporting form.  Every timesheet for the employees of those 30 clients is reviewed for a 12 month period and wages are tied to payments made by the state. They look at reimbursements and timeframes for conducting criminal history checks.  They look for signed budgets and tie wages in the budget to payroll.  They check to see if bonuses were paid appropriately.  In otherwords -- it's pretty thorough.

 

We want to thank all of our clients who patiently fill out new hire documents, send in their signed budgets, do their annual evaluations and fill out timesheets correctly.  This almost perfect score was achieved by your hard work as well as ours.

 

 

 

 

 

Patient Protection and Affordable Care Act Information

Payday Schedule for 2012 updated

The Payday Schedule for 2012 has been corrected. There were several typos to fax lines affecting the letters C, P, Q, S, U, and V. Please download the corrected schedule from the "forms" tab, or check Facebook at: http://www.facebook.com/CDSinTexas

Who Does What in EVV

It was recently brought to our attention that many consumers affected by EVV do not know where to address concerns and questions. So:

For full information on EVV go to: http://www.dads.state.tx.us/evv/

If you have questions about passwords for you or your employees, call Emily Gannon, ext. 1622, at the CDS office. (Regions 2 and 4: We just received permission to register you and your employees and we will start mailing this information this week.)

For questions about the “inner” workings of the Santrax system, contact the help desk at Sandata: 1-855-781-2079.
To provide feedback to the Department of Aging and Disability Services contact by mail or email:
Texas Department of Aging and Disability Services
Mail Code W-235
PO Box 149030
Austin, TX 78714-9030
CPC@dads.state.tx.us

The EVV website also has a FAQs page: http://www.dads.state.tx.us/evv/faqs.html#evv

Requesting Replacement W-2 Forms

W-2 forms  were mailed to employee addresses last week.  If your employee has not received their W-2, they should email BWiggins@cdsintexas.com with their full name and correct address.  Corrected and replacement W-2s will be sent out every Friday. If they do not have email access, they should fax the request to Brooke Wiggins at 877 726 4919 or 210 785 3479

 

HCS Rates to change February 1, 2011

The HCS Program will have a rate change effective February 1, 2011, as a part of the efforts by the Department of Aging and Disability Services to reduce costs as the State faces a large budget shortfall. If you are on the HCS program you will receive a notice regarding necessary budget changes.

STAR+Plus Expansion

Managed care expands into Lubbock,ElPaso and Hidalgo service areas in March 2012. Anyone affected should receive an introductory letter by the end of December. There will be several community events where consumers can receive additional information. The link is for El Paso and Lubbock events is: http://www.hhsc.state.tx.us/medicaid/MMC/El-Paso-Lubbock.shtml The link for Hidalgo service area is : http://www.hhsc.state.tx.us/medicaid/MMC/Hidalgo.shtml

MDCP and CBA Waiver Programs to Renew - This is your chance to comment

Stakeholder Meeting Regarding Renewals of the Community Based Alternatives and Medically Dependent Children Program Waivers to be held Jan. 3, 2012 in Austin The Community Based Alternatives (CBA) and Medically Dependent Children Program (MDCP) waivers are scheduled for renewal by the Centers for Medicare & Medicaid Services (CMS) on September 1, 2012. In preparation for the renewals, the Department of Aging and Disability Services (DADS) will conduct a stakeholder meeting. DADS will share information about the waiver programs and solicit input on future changes to waivers. It is important to note that the CBA and MDCP waiver programs did not receive increased funding for additional waiver enrollment. Service limits imposed by the most recent legislative session will remain in the renewal application for both waiver programs. The agenda will include a short overview of the CBA and MDCP programs including new health and welfare performance measures as required by CMS. Attendees will have an opportunity to submit written comments and questions. No formal public testimony will be taken at this meeting. The stakeholder meeting will be held at the John H. Winters Complex, 701 West 51st Street, Austin, TX 78751 on Tuesday, January 3, 2012 during the following times: MDCP Waiver 9:30 a.m. - 12:00 p.m. & CBA Waiver 1:00 p.m. - 4:00 p.m. Additional topics for discussion for CBA may be sent by December 20, 2011, to CBA@dads.state.tx.us and for MDCP at MDCP@dads.state.tx.us. An agenda and a copy of the current waiver applications will be available on the DADS website by December 14, 2011. If you are unable to attend, you may submit comments on the waiver renewals to the addresses noted above or by mail at the address below no later than January 23, 2012. PDO -- CBA/MDCP Waiver Renewal Department of Aging and Disability Services Mail Code: W-579 P.O. Box 149030 Austin, Texas 78714-9030

More regions added to EVV pilot

DADS has updated the Electronic Visit Verification website: In preparation for the implementation of the EVV system in DADS Regions 2 (Abilene, Wichita Falls and the surrounding areas) and DADS Region 4 (Longview, Tyler and the surrounding areas), CDS Employers have a variety of ways to obtain training , including: • Independent Web-Based Training - take at your own pace • Webinar Training - you can register for this training on the DADS EVV website now • Classroom Training - offered at specific times and locations CDS Employers, or their Designated Representatives, are required to complete at least one of the above trainings before the Consumer Directed Services Agency (CDSA) can give access to the system. On February 1, 2011 all CDS Employers using the following services, in Regions 2 & 4 will be required to use the EVV system: • personal assistance services and in-home respite in the Community Based Alternatives Program (CBA); • residential habilitation and in-home respite in the Community Living Assistance and Support Services (CLASS) Program; • in-home respite and adjunct services provided by an attendant in the Medically Dependent Children Program; • Primary Home Care Program (PHC); • Community Attendant Services (CAS) program; and • Family Care services program (FC). To register now for the EVV webinar training, please visit the DADS EVV website at www.dads.state.tx.us/evv. (cut and paste) CDS in Texas will be sending out notices shortly. Emily Gannon at EGannon@cdsintexas.com or ext 1622 is your primary contact. Employee information will be handled by Bella Mainor at BMainor@cdsintexas.com or ext. 1604.

NEW FAX LINES

TIMESHEETS, BUDGETS, ALL OTHER PAPERWORK:

A – 877-726-4910 or 210-785-3470

B – 877-726-0183 or 210-733-3068

C – 877-726-4911 or 210-785-3471

D – 877-726-0184 or 210-733-3069

E – 877-726-0185 or 210-733-3073

F – 877-726-4912 or 210-785-3472

G – 877-726-0186 or 210-733-3074

H – 877-726-4913 or 210-785-3473

I – 877-726-0187 or 210-733-3102

J – 877-726-0188 or 210-733-3103

K – 877-726-0189 or 210-733-3105

L – 877-726-0190 or 210-733-3108

M – 877-726-4915 or 210-785-3475

N – 877-726-4914 or 210-785-3474

O – 877-726-0191 or 210-733-3109

P – 877-726-0192 or 210-733-3112

Q – 877-726-5893 or 210-733-3115

R – 877-726-4916 or 210-785-3476

S – 877-726-5894 or 210-733-3116

T – 877-726-4918 or 210-785-3478

U – 877-726-5895 or 210-733-3117

V – 877-726-5896 or 210-733-3119

W – 877-726-4917 or 210-785-3477

X,Y,Z – 877-726-5897 or 210-733-3124

Alternate numbers: If above numbers are not working: 866 301 1182 or 866 462 6671 or 877 812 3789

CONSUMER DIRECTION WORKGROUP Now accepting applications

The Texas Health and Human Services Commission (HHSC) is accepting applications for appointment to the Consumer Direction Workgroup. The workgroup assists health and human services agencies develop, implement, and administer the Consumer Directed Services (CDS) and Service Responsibility Option (SRO) programs for managing long-term services and supports.

The majority of Consumer Direction Workgroup members represent three main stakeholder groups:

  • Consumer/Family members: People with disabilities or elderly persons who currently use or could use consumer-directed services-OR their family members.
  • Advocates: People who advocate for people with disabilities and/or elderly persons who use or could use consumer-directed services.
  • Providers: People who provide consumer-directed services to people with disabilities or elderly persons.

Appointed members agree to regular attendance and participation in workgroup activities. The workgroup meets four to six times per year. Meetings are usually held on a Friday and typically last several hours. Committee meetings are scheduled as needed and may involve travel, but members can usually participate by toll-free teleconference. Workgroup members are not paid. However, consumer/family members are reimbursed for travel and for limited respite costs.

For more information and an application, go to: http://www.hhsc.state.tx.us/about_hhsc/AdvisoryCommittees/cdw/index.shtml.

CLASS Program expands CDS services

Effective immediately, participants in the CLASS program may also choose to self-direct hourly nursing, physical therapy, speech therapy, and occupational therapy.  The annual nursing reassessment will continue to be completed by your DSA. 

These professionals would be your employees and would be responsible for filling out the same forms currently completed by your personal care attendants.  They would have additional responsibility for completing plans of care and providing you with proof that they are licensed.

For additional information, please contact your service coordinator who can explain what you will need to do at your next IPP to transfer those services. 

Additionally support consultation services are now available to CLASS participants.  This program allows you to hire someone to provide you with additional support in learning how to be an employer.  Your case manager will review this new service with you at your next IPP. 

CHANGES TO PCS PROGRAM RATES

Effective September 1 there has been a 1% reduction in the PCS reimbursement rate from the Department of State Health Services. This will require a reduction in the rate of pay by 12 cents. All active PCS clients should have received notification regarding this change.

Nursing Services in MDCP

The Health and Human Services Commission meets in December to set rates for nursing services in the MDCP program. Planned for an effective February 1 date, DADS hopes to announce that MDCP CDS clients will be able to hire and their own RNs and LVNs.

The CDS agency will process the payroll. Individuals who choose this route will need to maintain a relationship with a home care agency, as the agency will need to conduct quarterly supervisory visits. Any LVNs working will have to be supervised by an RN. 

When guidelines are published we will send notices out to all MDCP clients. As mentioned above, DADS is planning to make this effective in February of next year, but with type of complex addition to the array of services for MDCP, it would not be surprising to have a delay.   Nursing services became available to CBA clients in September 2008.

HCS added to services

DSSW's CDSinTexas has added HCS (Home and Community Based Services) to the array of CDS services provided by Disabiity Services of the Southwest.  DSSW will provide this service to all HCS regions in Texas

Across the Board Rate Increases

We are now working with your case managers and case workers to implement the rate increases that were approved with an effective date of August 1, 2009.  The increase will translate into about 65 cents per hour extra for your attendants, which you can give in the form of a bonus, as increased wages, or use for other benefits.  As we receive the authorizations from your case managers and case workers and can verify that the increase is showing in the authorization, you will receive a revised budget from us with instructions on what to do next.

Swine Flu Information